VIAS BASEBALL PRIVACY POLICY

Last Updated: September 21, 2026

INTRODUCTION

Vias Baseball is a baseball camp and team-travel initiative operated by The Straley Project, a United States nonprofit organization. In this Privacy Policy, “Vias Baseball,” “The Straley Project,” “we,” “us,” and “our” refer to The Straley Project and its operation of Vias Baseball.

This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you visit https://viasbaseball.com, contact us, register for a baseball camp or team trip, schedule a call, subscribe to communications, or otherwise interact with Vias Baseball.

Camp and travel registration fees are payments for services and are not charitable contributions. Donations made separately to The Straley Project may qualify as charitable contributions to the extent allowed by law.

INFORMATION WE COLLECT

The information we collect depends on how you interact with us.

Contact and Inquiry Information

We may collect:

Name
Email address
Telephone number
Mailing address
Team or organization name
Coaching or organizational role
Preferred travel dates
Age group and competition level
Messages, questions, and other information submitted through our forms
Communication preferences and engagement history

Camp and Travel Registration Information

When someone registers for or participates in a Vias Baseball camp or trip, we may collect:

Participant and traveler names
Dates of birth or age classifications
Parent or guardian information
Emergency contact information
Passport or travel-related information when necessary
Medical, allergy, dietary, accessibility, or safety information voluntarily provided for the trip
Rooming and transportation preferences
Team, position, roster, and participation information
Signed agreements, releases, waivers, and consent forms
Payment and transaction information

Payment-card information is generally collected and processed by third-party payment providers. We do not ordinarily receive or store complete payment-card numbers.

Youth Participant Information

Because Vias Baseball serves youth athletes, we may collect information concerning minors when it is provided by a parent, legal guardian, coach, or other authorized team representative.

This information may include:

Participant name and age
Team and baseball information
Parent or guardian contact information
Emergency and medical information
Travel documents and permissions
Program participation records
Photographs, video, interviews, or testimonials when appropriate authorization has been obtained

Website and Technical Information

When you use our website, certain information may be collected automatically, including:

Internet Protocol address
Browser and device type
Operating system
Pages visited
Time spent on the website
Referring website or source
General geographic information
Cookie and analytics information
Website interactions and form activity

Media and Uploaded Content

If you submit or upload photographs, videos, documents, or other content, that material may contain additional information.

Avoid uploading photographs containing embedded location information, such as EXIF GPS data, unless sharing that information is necessary. Other people may be able to download an image and extract embedded location information.

HOW WE USE INFORMATION

We may use collected information for the following purposes:

Inquiries and Communications

Responding to questions and requests
Scheduling calls
Providing camp and travel information
Sending requested materials
Following up with prospective travelers, coaches, and families
Delivering administrative messages and trip updates
Sending marketing communications when permitted

Camp and Travel Operations

Processing registrations and payments
Confirming eligibility and participation
Planning accommodations, transportation, meals, games, training, excursions, and service activities
Organizing teams and room assignments
Coordinating with hotels, transportation providers, baseball facilities, coaches, guides, and other travel partners
Responding to medical, dietary, accessibility, or emergency needs
Protecting the health and safety of participants
Maintaining required records, agreements, and releases

Website and Business Operations

Operating and improving our website
Analyzing website traffic and engagement
Maintaining the security of our systems
Preventing fraud, abuse, and unauthorized activity
Maintaining financial and operational records
Evaluating interest in camps, trips, and related services

The Straley Project

When appropriate, information may also be used to:

Explain the relationship between Vias Baseball and The Straley Project
Communicate information about The Straley Project’s charitable mission
Process separately designated charitable donations
Report on organizational activities and impact
Comply with nonprofit, accounting, tax, and reporting obligations

We will not treat a camp or travel payment as a charitable contribution.

HOW WE DISCLOSE INFORMATION

We do not sell or rent personal information.

We may disclose information in the following circumstances:

Service Providers

We may share information with companies that help us operate, including:

Registration and payment providers
Email and customer-communication platforms
Website hosting and technical-service providers
Analytics providers
Form-processing services
Accounting, legal, insurance, or compliance providers
Background-screening providers when appropriate

These providers may use information only as permitted by their agreements with us and their own applicable privacy obligations.

Travel and Camp Partners

Information may be shared when reasonably necessary with:

Hotels and lodging providers
Transportation companies and drivers
Baseball facilities, academies, teams, coaches, and event organizers
Tour operators, guides, and activity providers
Medical or emergency personnel
Community organizations involved in scheduled activities
Other vendors necessary to provide the camp or trip

We seek to limit these disclosures to the information reasonably necessary to provide the applicable service or protect participant safety.

Coaches, Teams, and Group Organizers

When participation is arranged through a team, school, academy, coach, or group organizer, relevant registration and logistical information may be shared with authorized representatives of that group.

Legal and Safety Requirements

We may disclose information:

When required by law, subpoena, court order, or legal process
To protect the rights, safety, and property of participants, travelers, staff, partners, or the public
To investigate or prevent fraud, abuse, misconduct, or illegal activity
To enforce agreements, policies, releases, or payment obligations
To respond to emergencies

Organizational Changes

If the operation of Vias Baseball is reorganized, transferred, or assigned, relevant information may be transferred as part of that process, subject to applicable law.

Aggregate or De-Identified Information

We may use or disclose information that has been aggregated or reasonably de-identified for reporting, planning, fundraising, grant applications, research, or organizational development.

COOKIES AND ANALYTICS

Our website may use cookies and similar technologies to:

Remember user preferences
Maintain website functionality
Measure website traffic
Understand how visitors use the website
Improve content and user experience
Evaluate outreach and advertising performance
Support embedded content or social-media features

You may control cookies through your browser settings. Disabling cookies may affect the operation of certain website features.

Third-party analytics, advertising, embedded media, and social-media services may collect information according to their own privacy policies.

EMAIL AND MARKETING COMMUNICATIONS

If you request information, submit a form, register for a camp, or subscribe to updates, we may send you relevant emails.

You may unsubscribe from promotional emails by using the unsubscribe link included in those messages or by contacting us. We may still send essential administrative communications concerning an inquiry, transaction, registration, safety matter, or scheduled trip.

CHILDREN’S PRIVACY

Vias Baseball works with youth athletes, but the website and registration process are intended to be used by adults, including parents, guardians, coaches, and authorized team representatives.

Children under 13 should not submit personal information directly through the website without the involvement and consent of a parent or legal guardian.

When we collect information about a minor:

We seek appropriate parent, guardian, or authorized-adult involvement
We limit collection to information reasonably necessary for participation, travel, administration, and safety
We use additional care when handling medical, emergency, travel, and identifying information
We require appropriate authorization before using identifiable youth photographs, videos, interviews, or testimonials when required
We delete information collected improperly when we become aware of it, subject to any legal or safety-related retention requirement

Parents or legal guardians may contact us to ask about information associated with their child.

PHOTOGRAPHS, VIDEO, AND STORIES

Vias Baseball trips may be photographed or recorded. Photographs, videos, interviews, and participant stories may be used for trip documentation, educational materials, organizational reporting, fundraising, websites, social media, and promotional communications when appropriate permission has been obtained.

Parents, guardians, participants, or team organizers should notify us of relevant media restrictions before travel. Separate releases or consent forms may be required.

DATA SECURITY

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information. These measures may include:

Encrypted website connections
Restricted access to sensitive records
Account and access controls
Security and software updates
Limited disclosure of participant information
Use of established third-party service providers

No internet transmission, email system, or electronic storage method is completely secure. We cannot guarantee absolute security.

DATA RETENTION

We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including operational, safety, contractual, legal, tax, insurance, dispute-resolution, and reporting requirements.

Retention periods may differ depending on the type of information. For example:

Financial and transaction records may be retained as required for accounting, tax, and legal purposes
Registration, waiver, incident, and participant-safety records may be retained for applicable legal and insurance periods
Inquiry and communication records may be retained for customer service and administrative purposes
Marketing information may be retained until consent is withdrawn or the information is no longer needed

When information is no longer reasonably required, we may delete, anonymize, or securely dispose of it.

INTERNATIONAL TRAVEL AND DATA TRANSFERS

Vias Baseball conducts activities involving the United States and the Dominican Republic. Information may therefore be accessed, processed, or shared in either country when necessary to organize and operate a trip.

Privacy and data-protection laws may differ between countries. We use reasonable measures to limit information sharing and protect personal information when coordinating international activities.

YOUR PRIVACY CHOICES

Depending on where you live and subject to applicable law, you may request that we:

Confirm whether we maintain personal information about you
Provide access to certain personal information
Correct inaccurate or incomplete information
Delete certain personal information
Withdraw consent when processing is based on consent
Stop sending promotional communications
Explain how particular information has been used or disclosed

These rights may be limited by legal, contractual, safety, accounting, insurance, or operational requirements.

We may need to verify your identity or authority before completing a request. A parent or legal guardian may submit an appropriate request concerning a minor.

We will not unlawfully discriminate against someone for exercising an applicable privacy right.

THIRD-PARTY WEBSITES AND SERVICES

Our website and communications may link to third-party websites, payment services, scheduling platforms, social-media services, travel providers, or other external resources.

We do not control and are not responsible for the privacy practices, security, availability, or content of third-party services. Review the privacy policy of each external service before providing personal information.

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy to reflect changes in our activities, services, technology, or legal obligations.

When the policy is updated, we will revise the “Last Updated” date. Material changes may also be communicated through the website, email, registration materials, or another appropriate method.

CONTACT INFORMATION

Questions, concerns, and privacy requests may be directed to:

The Straley Project
Operator of Vias Baseball
Brian Straley
Brigham City, Utah
United States

Email: contact@viasbaseball.com
Website: https://viasbaseball.com

Please include “Privacy Request” in the subject line.

EFFECTIVE DATE

This Privacy Policy is effective as of September 21, 2026 and applies to information collected through Vias Baseball on or after that date.

VIAS RD PRIVACY POLICY

Last Updated: May 26, 2026

INTRODUCTION

Vias RD (“we,” “us,” or “our”) is committed to protecting the privacy and security of personal information collected through our website, programs, partnerships, events, and activities. This Privacy Policy explains how we collect, use, share, and protect your information when you interact with Vias RD.

As a nonprofit initiative focused on education, youth development, leadership, and community impact through sports and outreach programs, we are committed to transparency and compliance with applicable privacy laws, including GDPR, CCPA, COPPA, state privacy regulations, and applicable international data protection standards.

INFORMATION WE COLLECT

We may collect the following types of information:

Personal Information

Name, email address, phone number, mailing address
Donation and payment information (processed securely through third-party payment providers)
Demographic information voluntarily provided by users
Communication preferences and engagement history
Information submitted through forms, applications, sponsorship inquiries, or volunteer registrations

Program Participant Information

Student or participant names and ages
Parent or guardian contact information
School enrollment or educational participation information
Emergency contact information
Program participation records
Photos, videos, testimonials, and media content used for educational, promotional, or storytelling purposes (with consent where required)

Website and Technical Information

IP address, browser type, operating system, and device information
Website usage data, pages visited, and referral sources
Cookies and similar tracking technologies
Analytics data used to improve website performance and user experience

Volunteer, Staff, and Partner Information

Contact information and background screening results where applicable
Volunteer hours, experience, interests, and availability
Business, sponsorship, and partnership communications

Media Uploads

If you upload images to our website or digital platforms, avoid uploading images with embedded location data (EXIF GPS). Visitors may be able to download and extract location information from uploaded images.

HOW WE USE YOUR INFORMATION

We use collected information for the following purposes:

Program Operations

Administering educational, sports, leadership, mentorship, and outreach programs
Communicating with participants, families, volunteers, donors, and supporters
Tracking program participation, impact, and outcomes
Maintaining safety and quality standards

Fundraising and Development

Processing donations and issuing tax documentation
Managing sponsorships, partnerships, and fundraising campaigns
Sending newsletters, updates, impact stories, and fundraising communications
Recognizing supporters and donors with permission

Website and Communications

Improving website functionality and user experience
Responding to inquiries and providing support
Delivering requested resources, updates, or communications
Monitoring and analyzing website traffic and engagement

Legal and Administrative Purposes

Complying with legal obligations and nonprofit reporting requirements
Preventing fraud, misuse, or unauthorized activity
Maintaining financial, tax, and operational records
Protecting the rights and safety of our organization and community

HOW WE SHARE YOUR INFORMATION

We do not sell or rent personal information.

We may share information in the following circumstances:

Service Providers

Payment processors and donation platforms
Email marketing and communication providers
Website hosting, analytics, and technical support providers
Background check or compliance service providers where applicable

Legal Requirements

When required by law, court order, or legal process
To protect participant safety or public welfare
To investigate or prevent fraud, abuse, or illegal activity

Program and Community Partners

With schools, nonprofits, sponsors, or community organizations when necessary for program coordination
With collaborative partners when consent or legitimate program need exists

Aggregate or De-Identified Data

We may use or share non-identifiable aggregate data for reporting, storytelling, grant applications, research, or organizational development.

DATA SECURITY AND RETENTION

Security Measures

We implement reasonable technical and organizational safeguards to protect personal information, including:

Secure encrypted website connections (SSL)
Restricted access to sensitive information
Routine software and security updates
Internal privacy and data protection procedures

Data Retention

We retain information only as long as reasonably necessary for operational, legal, tax, safety, or reporting purposes.

Examples include:

Donor and financial records retained according to IRS and legal requirements
Participant information retained during active involvement and reasonable follow-up periods
Communication records retained for administrative and support purposes

YOUR RIGHTS AND CHOICES

Depending on your jurisdiction, you may have the following rights:

Access and Correction

Request access to personal information we maintain about you
Request correction of inaccurate or incomplete information

Communication Preferences

Opt out of marketing or fundraising communications at any time
Update communication preferences
Request anonymity in donor recognition

Data Deletion

Request deletion of personal information, subject to legal and operational retention requirements
Withdraw consent where processing is based on consent

California Privacy Rights (CCPA)

California residents may have additional rights including:

The right to know what information is collected and how it is used
The right to request deletion of certain personal information
The right to non-discrimination for exercising privacy rights

COOKIES AND TRACKING TECHNOLOGIES

Our website may use cookies and similar technologies to:

Remember user preferences
Analyze traffic and website performance
Improve user experience
Support communication and outreach efforts
Enable embedded media or social media functionality

Users may control cookie settings through their browser preferences, though some website features may not function properly if cookies are disabled.

CHILDREN’S PRIVACY

We are committed to protecting the privacy of children and minors.

We do not knowingly collect personal information from children under age 13 without parental or guardian consent. If we become aware that such information has been collected improperly, we will promptly delete it.

For youth participants:

We obtain parent or guardian consent where required
We collect only information reasonably necessary for participation
We apply additional safeguards for youth data
We comply with COPPA and applicable youth privacy laws

THIRD-PARTY LINKS

Our website or communications may contain links to third-party websites or services. We are not responsible for the privacy practices, content, or security of third-party websites. Users should review the privacy policies of those external services separately.

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy periodically to reflect operational, legal, or technological changes.

Material changes may be communicated by:

Updating the policy on our website
Revising the “Last Updated” date
Sending email or website notifications where appropriate

CONTACT INFORMATION

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:

Vias RD Brian Straley Brigham City, Utah United States

Email: info@viasrd.org Website: https://viasbaseball.com

For privacy-related requests, please include “Privacy Policy” in the subject line.

COMPLIANCE INFORMATION

This Privacy Policy is intended to support compliance with applicable privacy and data protection laws, including:

General Data Protection Regulation (GDPR)
California Consumer Privacy Act (CCPA)
Children’s Online Privacy Protection Act (COPPA)
Applicable United States privacy laws
International privacy and data protection requirements where applicable

EFFECTIVE DATE

This Privacy Policy is effective as of May 26, 2026, and applies to information collected by The Straley Project from that date forward.