Effective Date: September 21, 2026

This Refund & Cancellation Policy applies to baseball camps, team trips, individual-player trips, and related travel services offered through Vias Baseball.

Vias Baseball is operated by The Straley Project, a United States 501(c)(3) nonprofit organization.

Payments for Vias Baseball camps, trips, accommodations, transportation, registration, and related services are payments for services and are not charitable contributions.

STANDARD CAMP PRICING

Unless different terms are included in a written proposal or registration agreement, the standard Vias Baseball camp includes:

Seven days and six nights
Double-occupancy lodging
Baseball games and scheduled baseball activities
Meals provided through the applicable trip package
In-country group transportation
Scheduled cultural, service, and group activities

The standard published price is:

Player: $2,495 per person
Parent or additional family member: $800 per person, when applicable
Player deposit: $500
Airfare is not included

Private rooms, upgrades, optional activities, additional nights, individual transportation, insurance, and other services not specifically listed as included may require additional payment.

RESERVATIONS AND DEPOSITS

A registration is not confirmed until:

Required registration information has been submitted
The required deposit has been received
Vias Baseball has accepted and confirmed the registration

The standard player deposit is $500 per player.

Deposits are nonrefundable because they are used to reserve lodging, transportation, facilities, baseball activities, and other trip services.

A deposit may be transferred to another eligible participant when permitted under the participant-substitution section below.

FINAL PAYMENT

Unless different written terms apply, the remaining balance is due 60 days before departure.

Failure to pay the balance by the deadline may result in cancellation of the registration and loss of the participant’s reserved place.

If registration occurs within 60 days of departure, full payment may be required at registration.

Vias Baseball may establish different payment dates for custom team trips, group contracts, or experiences requiring earlier commitments to hotels or other providers. Any different terms will be disclosed in writing.

PARTICIPANT CANCELLATIONS

Cancellation requests must be submitted in writing to:

contact@viasbaseball.com

The cancellation date is the date on which Vias Baseball receives the written request.

Unless different written terms apply, participant cancellations are handled as follows:

120 Days or More Before Departure

The $500 player deposit is nonrefundable
Other payments received are refundable

90–119 Days Before Departure

The $500 player deposit is nonrefundable
Seventy-five percent of additional payments received is refundable

61–89 Days Before Departure

The $500 player deposit is nonrefundable
Fifty percent of additional payments received is refundable

60 Days or Fewer Before Departure

All payments are nonrefundable
A participant substitution may be considered when practical

Refunds apply only to amounts paid directly to Vias Baseball.

Airfare, travel insurance, passport expenses, medical expenses, and amounts paid directly to airlines or other outside providers are not refundable by Vias Baseball.

PARENT AND FAMILY-MEMBER CANCELLATIONS

Unless different written terms apply, payments for parents and additional family members follow the same cancellation periods described above.

If a parent or guardian is required to accompany a minor and cancels, the minor may no longer be eligible to participate unless another approved parent or legal guardian is substituted.

Additional charges resulting from a change in occupancy may be deducted from an otherwise available refund or charged separately.

For example, if one traveler withdraws from a double-occupancy room, the remaining traveler may be responsible for a private-room supplement or may be reassigned to another room when appropriate.

PARTICIPANT SUBSTITUTIONS

Vias Baseball may allow a registered participant to transfer their place to another eligible participant.

Substitutions:

Require prior written approval from Vias Baseball
Must be requested as early as possible
Are subject to age, team, roster, rooming, travel, and eligibility requirements
May require new registration forms, releases, and travel documents
May be subject to supplier charges or administrative costs
May not be possible after rosters, rooms, transportation, or activities have been finalized

A substitution is not effective until confirmed in writing by Vias Baseball.

Airline tickets generally cannot be transferred through Vias Baseball because airfare is purchased separately.

NO-SHOWS, LATE ARRIVALS, AND EARLY DEPARTURES

No refund or credit will be provided when a participant:

Fails to arrive
Misses a flight
Arrives after the trip begins
Leaves before the trip ends
Chooses not to participate in an included activity
Is denied boarding or entry
Lacks required travel documents
Is removed because of misconduct or a serious safety violation

Participants are responsible for expenses resulting from late arrival, early departure, removal, or alternate travel arrangements.

PASSPORT AND ENTRY REQUIREMENTS

Participants are responsible for obtaining and maintaining valid passports, parental travel authorizations, visas, and any other required documents.

Vias Baseball is not responsible for cancellation, denial of boarding, or denial of entry caused by:

An expired or insufficiently valid passport
Missing or inaccurate documents
Visa or immigration issues
Government restrictions
Failure to comply with airline requirements
Failure to obtain required parental authorization

These circumstances are treated as participant cancellations and follow the cancellation schedule above.

ILLNESS, INJURY, AND PERSONAL EMERGENCIES

Participant illness, injury, family emergencies, changes in employment, school conflicts, schedule changes, and similar personal circumstances do not automatically create an exception to this policy.

Participants are strongly encouraged to purchase travel insurance that includes appropriate trip-cancellation, interruption, medical, and emergency coverage.

Vias Baseball may review extraordinary situations individually, but consideration of a request does not guarantee a refund or credit.

TRAVEL INSURANCE

Travel insurance is strongly recommended and is not included unless expressly stated in writing.

Participants should consider coverage for:

Trip cancellation
Trip interruption
Medical treatment outside the United States
Emergency evacuation
Flight cancellations or delays
Lost or delayed baggage
Illness or injury
Family emergencies
Other covered events

Participants are responsible for understanding the limitations, exclusions, documentation requirements, and deadlines of any insurance policy they purchase.

Vias Baseball does not guarantee that an insurer will approve a claim.

ITINERARY CHANGES

Baseball opponents, game schedules, academy visits, facilities, hotels, transportation, meals, excursions, service activities, and other itinerary elements may change because of:

Weather
Field or facility availability
Supplier changes
Transportation delays
Safety concerns
Government action
Local conditions
Circumstances beyond our reasonable control

A reasonable itinerary change does not automatically qualify a participant for a refund when the overall camp or trip continues.

When practical, Vias Baseball may substitute a reasonably comparable activity or service.

Specific MLB organizations, professional academies, players, coaches, scouts, opponents, or facilities are not guaranteed unless expressly confirmed in writing.

MINIMUM PARTICIPATION

A camp, departure, or team experience may require a minimum number of participants.

If Vias Baseball cancels a departure solely because the required minimum is not reached, registered participants may choose:

A refund of payments made directly to Vias Baseball for that departure
A transfer to another available departure
A credit toward a future Vias Baseball experience

Vias Baseball is not responsible for separately purchased airfare, insurance, lodging, or other expenses. Participants should avoid purchasing nonrefundable airfare until the departure has been confirmed.

CANCELLATION BY VIAS BASEBALL

If Vias Baseball cancels an entire trip for reasons within its reasonable control, participants will be offered:

A refund of payments made directly to Vias Baseball for the canceled trip
A transfer to another available trip
A credit toward a future Vias Baseball experience

The participant may select from the options made available for that cancellation.

Vias Baseball is not responsible for airfare, insurance premiums, passport expenses, or other costs paid to third parties.

EVENTS BEYOND OUR CONTROL

Vias Baseball may need to cancel, postpone, relocate, or substantially modify a trip because of circumstances beyond its reasonable control, including:

Severe weather or natural disasters
Epidemics, pandemics, or public-health emergencies
War, terrorism, or civil unrest
Government actions or travel restrictions
Border closures
Facility closures
Transportation disruptions
Strikes
Supplier failure
Serious security or safety concerns
Other events that make travel impractical or unsafe

When such an event occurs, Vias Baseball may offer a rescheduled departure, transfer, future-trip credit, or refund.

Any cash refund may be limited to amounts Vias Baseball can recover after paying or committing funds to hotels, transportation providers, facilities, activity providers, and other suppliers.

Vias Baseball will communicate the available options and applicable deadlines to affected participants.

CREDITS

When a future-trip credit is issued:

The credit has no cash value
The credit may be applied only to an eligible Vias Baseball experience
The credit must be used by the expiration date stated when issued
The credit may not be sold
Transfer to another person requires written approval
Any price difference for the new trip remains the participant’s responsibility

Credits issued as exceptions do not modify this policy for other participants.

REFUND PROCESSING

Approved refunds will generally be returned to the original payment method when possible.

Processing times may vary depending on the payment provider and financial institution.

Payment-processing fees that are not returned to Vias Baseball by the payment provider may be deducted from the refund where permitted by law and disclosed during the transaction or refund process.

PAYMENT DISPUTES

If you believe a payment was duplicated, processed incorrectly, or made without authorization, contact us promptly so we can investigate.

Nothing in this section limits rights available through a payment provider or applicable law.

Knowingly filing a false payment dispute or chargeback may result in cancellation of participation and collection of amounts lawfully owed.

DONATIONS AND MERCHANDISE

This policy applies to Vias Baseball registrations and travel services.

Donations to The Straley Project and merchandise purchased through The Straley Project are governed by the policies posted on https://thestraleyproject.org.

A Vias Baseball registration payment will not be treated or receipted as a charitable contribution.

POLICY CHANGES

We may update this policy periodically.

The version accepted during registration generally governs that registration unless a later change is required by law or agreed to in writing.

The effective date at the top identifies the current version.

CONTACT INFORMATION

Questions and written cancellation requests may be directed to:

The Straley Project
Operator of Vias Baseball
436 North 100 East
Brigham City, UT 84302
United States

Email: contact@viasbaseball.com
Phone: (801) 927-1180
Website: https://viasbaseball.com

Please include the participant’s name, trip dates, and registration email with any cancellation or refund request.